Expo

PLEASE READ TERMS & CONDITIONS BELOW CAREFULLY:

In these conditions, the following words shall have the meanings set hereunder:

“Exhibition”

1. The exhibition known as Matric Dance & Wedding Expo, Prison Break Market, Fourways, on the 29th of August to the 30th of August 2026.

• Organizer: Wedding Collection.
• Exhibitor: Person or entity hiring a stand or stands to exhibit goods, products or services at the exhibition. Exhibit: The area hired by the Exhibitor and includes, unless inconsistent with the context, the exhibitor’s stand or space and all advertisements and signs attached thereto.

2. Payment Terms and Conditions:

• We agree to pay the TOTAL costs shown. Direct deposits accepted. Please mark your INVOICE NUMBER clearly on all deposits.
• All payments to be made to:
• a. Wedding Collection, Capitec Bank, Branch: Clearwater Mall, Branch Code: 470010, Acc #1515272727
• b. Exhibitors will not be allowed on site unless their stands have been fully paid for. Upon ELECTRONIC SUBMISSION of this Contract it becomes a legal and binding document.
• Cancellation Terms: 50% NON-REFUNDABLE deposit will be payable on signing of contract. 75% of total costs will be payable by the exhibitor on cancellation two months prior to the Show.
• No refund payable on cancellation one month or less prior to the Show. 10% per annum interest will be charged on all late payments.
• Stand must be paid in full on presentation.
• The Exhibitor agrees to the jurisdiction of the Magistrate’s Court in respect of any disputes that may arise from this Contract or any other action that might be instituted.

3. The duration of the Exhibition shall be from Saturday 29th of August 2026 – Sunday, 30th of August 2026.

4. Whilst the Organisers will make every endeavour to hold the exhibition on the dates stipulated and at the planned venue, in the event of the postponement or abandonment thereof or in the event of failures of the services or facilities, the Organiser may terminate the Contract with the Exhibitor and shall not be under any liability for loss or damage incurred by the Exhibitor as a result thereof.

• If the Organiser cancels the Exhibition, or cancels the Contract for reasons other than breach by the Exhibitor, it shall refund to the Exhibitor all amounts paid by the Exhibitor in terms of the Contract, net a pro-rata share of expenses incurred by it in regard to the Exhibition.
• a. The Organiser shall not be liable for any claims, demands, costs, charges, or expenses whatsoever cause resulting from the Organisers including, but not limited, to acts of God, Government, Municipal or Police restrictions, continuing domestic or international problems, such as wars, insurrections, strikes, fires, floods, work-stoppages, acts or omissions of landlords of the property on which the Exhibition is held. Whilst the Organisers will make every endeavour to maintain the lay out of the floor plan, as well as the category selection and participation quotas the exhibitor hereby indemnifies the organiser against all and any claims, demands, costs, charges or expenses resulting from any changes.

5. The Exhibitor hires the Exhibitor’s area for the period stipulated in the Contract for Matric Dance & Wedding Expo.

• Throughout the period of the Exhibition, the Exhibitor shall keep the Exhibit/stand open and manned and staffed during official open hours of the Exhibition, which shall be specified by the Organiser.
• The Exhibitor shall occupy the Exhibitor’s area and complete the construction and preparation of the Exhibit by no later than midnight on Friday 28th of August 2026.
• The Exhibitor shall not remove the Exhibit or any substantial part thereof, before the conclusion of the Exhibition. The Exhibitor shall dismantle the Exhibit by 22h00 on the last day of the Exhibition. Failing such removal, the Organisers reserve the right to remove and store the Exhibit, or any part thereof, at the Exhibitor’s expense.

6. The Exhibit shall in its appearance and construction comply with standards for the Exhibition determined by the Organiser and in such demarcated areas on the floor plan; the Exhibitor shall maintain its stand in a neat, orderly and tidy fashion. The Exhibit shall not include, display or use any materials or components which the Organiser in its sole discretion deems unsafe or undesirable. The Organiser shall, in its discretion, be entitled to instruct the Exhibitor to execute all changes to the Exhibit, which it reasonably regards as necessary to comply with the points in paragraph

7. In the event of the Exhibitor failing to comply with such instructions, the Organiser shall be entitled to execute such alterations and to hold the Exhibitor liable for the cost incurred thereof.

8. The Exhibitor agrees to observe all the Terms and Conditions of the Agreement of Agreements between the Organiser and the Landlords of the land and buildings in which the Exhibition takes place. The Exhibitor shall not, in any way, damage the floor, walls, ceiling, roof or any part of the structure of the buildings in which the Exhibition takes place. Any Exhibitor causing any such damage shall pay for such damage and hold the Organiser indemnified against such damage.

9. The Exhibitor shall not use any equipment, electrical or otherwise, which produces words or actions or broadcasts or performers, or music, without prior written consent of the Organiser.

• The Exhibitor may also only distribute printed matter from its own Exhibit.
• The Exhibitor shall not paste or otherwise Exhibit posters or advertisements upon any part of the building or property on which the Exhibition is held without prior written consent of the Organiser.
• The Organiser shall have the sole right of compiling and issuing all catalogues, supplements, etc. and lists of exhibits and issuing of invitations and tickets of admission to the Exhibition.

10. The Exhibitor shall not have any claim whatsoever against the Organiser arising out of the provision of or failure to provide or break down in or interruption of facilities or services at the Exhibition, or visitors to the Exhibition.

• The Organiser shall have the right to reserve admission of any persons to the Exhibition Hall and the property where the Exhibition is held, and shall have the right to expel such persons from the Exhibition, at its own discretion.

11. All goods brought to the Exhibition, by the Exhibitor, are at the Exhibitor’s sole risk.

• The Organisers shall not be responsible for the Exhibitor or its servants or agents or employees, or any other person, for any loss or damage caused by or resulting from any theft, burglary or similar cause, or from any loss resulting from accident, injury or damage caused to the Exhibitor or its servant or agents or employees, from whatsoever cause arising, including but not limited to failure of any buildings or erections or any parts thereof.

12. The Exhibitor hereby indemnifies the Organiser against all and any claims, demands, costs, charges or expenses arising or resulting from any act, omission or negligence by the Exhibitor or any servant or agent of the Exhibitor, or any person acting under the Exhibitor, notwithstanding that such action, claim, demand, cost, charges, or expenses may have been occasioned in whole or in part by the fault or negligence of the Organiser or its servants or agents or by any buildings or erections upon the Exhibition area being or falling into a defective state of repair.

13. The Exhibitor shall not, without the prior written consent of the organiser, cede, assign, transfer or encumber any of the rights in terms of this Contract or, sub-let or grant possession or occupation of the whole or any part of the Exhibits to any other person whatsoever.

• Without derogating from the general terms above, the Exhibitor shall only display and/or offer for sale, its own goods and/or services and shall not in any way act as an agent or facilitator or conduit for the goods or services of any third party whether or not associated with the Exhibitor in any way.

14. The Exhibitor shall ensure that any cartons, cardboard boxes, and/or other forms of packaging shall be safely stored away from the Exhibition area and shall take all the necessary precautions to ensure that flammable materials utilized on their stands are treated with a fire- retardant in accordance with Fire Department requirements.

15. No addition to or variation, consensual cancellation or notation of this agreement and no waiver of any right arising from this agreement or its breach or termination shall be of any force or effect unless reduced to writing and signed by all the parties or their duly authorized representatives.

16. In the event of the Exhibitor committing a breach of any of the terms of this Agreement, the Organiser shall be entitled to the remedies it has in law, including to cancel this agreement forthwith, without further notice, and to claim and recover damages and costs from the defaulting Exhibitor. The parties agree that Total Cost cited above constitutes a reasonable pre-estimate of lost income in the event of cancellation of the agreement after 15th September 2026, and the defaulting Exhibitor shall be liable for the payment thereof in full.

17. These Terms and Conditions, together with the Contract for an Exhibit constitute the whole and only agreement between the parties, and no warranties or representations which may or might have preceded or induced the offer or Contract on which are not recorded herein or in the Contract for an Exhibit, shall be valid or of force or effect whatsoever.

• The Exhibitor chooses the address set out in the Contract as his domicilum citandi et executandi for all purposes. “The exhibitor acknowledges that he/she has read the said terms and conditions and by signing this document agrees to be bound by such terms and conditions, which forms part of this agreement.”